Makers Night sees Ruddington become an artisan / craft trail for one night.
It is a wonderful opportunity to experience what local Makers have to offer across a range of venues.
Stall & venue guide
Applications for the Makers Market on Friday 24th June 2022 are now closed. Keep a look out for the next event where we will open p the application process again to designers, makers, crafters and artists who:
- Offer products made with skilful, innovative design- Are knowledgeable, passionate and skilful craftspeople- Deliver an interesting and eye-catching display- Adhere to environmental and ethical principles- Use recyclable, biodegradable or recycled packaging and customer bags
Please note that applications from Ruddington-based traders will get preferential consideration.
We are not looking for traders who sell:
- Food and drink- Pet foods- Mass-produced or bulk-imported items
If you have any questions regarding our application process or criteria, please email us at firstname.lastname@example.org
1.1 Makers Night is operated by the Ruddington Village Community Partnership (RVCP).
2.1 All stallholders must apply online using the information on the online form available on our website.
2.2 Submitting an application and meeting our criteria does not guarantee you a pitch. We allocate pitches according to how closely applications meet our criteria and we look to create a balance of products across the event. We will notify you by email if you are successful in securing a pitch.
3.1 All pitches will accommodate a single 6-foot table
3.2 Unless otherwise specified, all pitches will be in a covered area.
3.3 Pitch locations will be decided by RVCP.
3.4 Pitch locations will be finalised 10 working days before the event. Applications submitted after this time will only be considered if there is still space or a cancellation.
3.5 PITCH FEES
3.5.1 Pitches within indoor venues are charged at £40
3.5.2 Pitches within marquee venues are charged at £30
3.5.3 A discount is available to Ruddington-based stallholders
3.5.4 RVCP reserve the right to amend pitch fees within 6 weeks notice of the event
3.6 HIRE FEES
3.6.1 6-foot tables may be requested for hire at £10 per table
3.6.2 An electricity supply may be requested for hire at £4 per electricity point
3.6.3 Availability of table hire and electricity supply is not guaranteed, unless invoiced and paid for
4.1 Stallholders may arrive no earlier than 2.30pm on the day of the event
4.2 Stallholders must be ready to trade by 4pm on the day of the eventmust
4.3 Stallholders must remain open for trade until the end of the event at 9pm, or unless otherwise instructed by the Makers Night Team.
4.4 Stallholders will need to bring their own table unless one has been requested for hire in the application form, and it has been invoiced and paid for.
4.5 Stallholders must not use an electricity point unless one has been requested for hire in the application form, and it has been invoiced and paid for.
4.6 Stallholders will need to bring their own display equipment
4.7 Stallholders' electrical equipment must be fully PAT tested
5. INSURANCE, LIABILITY AND SAFETY
5.1 stallholders must have and carry with them public, and if relevant, product and employers liability insurance while trading at the event. Public Liability should be no less than £5 million. Without this, you will not be permitted to trade.
5.2 Any goods or services offered for sale to the public must not present a hazard to the stallholder, event staff or the public.
5.3 Stallholders are liable for any damage, injury or other incident caused by stock or equipment on their stall. stallholders must ensure that their stall is safe to use on the day.
5.4 Stallholders agree to indemnify RVCP and its affiliates and their partners, officers, directors, employees, representatives, agents, contractors and volunteers, from and against any and all damages, claims, losses, demands, costs, expenses (including professional fees and costs) suffered or incurred directly or indirectly.
6. ITEMS FOR SALE
6.1 Stallholders may only sell what is declared on their application. Any changes to your stock after applications have been approved must first be cleared with the Makers Night Team.
6.2 Any goods or services offered for sale to the public must be legal and comply with current Trading Standards and Environmental Health requirements. E.g., you may not sell pirated copyrighted materials, age controlled items, potential weapons or other items which the Makers Night Team deem inappropriate, e.g. material that may incite racial or sexual hatred.
6.3 Makers Night is a Plastic Free Event – no single use plastic to be used on stall/products – further information available from www.plasticfree.org.uk
7.1 Stallholders must be courteous at all times during the event.
7.2 All stallholders must prominently display the name of the business operating the stall and a price list/price labels for all products.
7.3 Stalls must be clean, attractively presented and safe. Work should be kept clean and tidy and packaging should be kept to a minimum.
7.4 All trading activity must be based at the space provided - roaming the event venue to approach visitors is not permitted.
7.5 Stallholders are expected to staff their stall at all times throughout the duration of the event.
7.6 Smoking by stallholders and staff is strictly prohibited within the boundaries of the event area.
7.7 RVCP operates a zero-tolerance policy to aggression. Any person acting aggressively to those at the event will be asked to leave and the police may be called if appropriate.
7.8 RVCP maintains the right to exclude a stallholder whose actions are not in the best interests of RVCP or whose behaviour is aggressive or deemed by the organisers as unacceptable.
8.1 Stallholders may bring vehicles to their allocated venue to unload and load ONLY.
8.2 Vehicles will not be allowed to remain at the allocated venue without the written permission of the Makers Night Team.
8.3 Vehicles must be parked in the parking areas you are allocated a parking space in. No vehicles to be parked on pavements, blocking drives or in any way blocking access to buses.
9.1 All stallholders must pay in advance to confirm their booking no later than 14 days prior to the event date.
9.2 Payments must be made by BACS using an online banking facility or in person at a bank branch. Our account details will be on the invoice. We do not accept payment by cash, cheque or PayPal.
9.3 If we do not receive payment for a pitch fee by due date the booking may be cancelled and space allocated to waiting list applicants.
9.4 All pitch fees include a £1 donation to plant a tree in conjunction with Just One Tree.
10.1 Stallholders are responsible for removing ALL waste that their activities generate. This includes all packaging, unsold stock etc.
10.2 Any damage to the pitch area at the end of the event will need to be rectified at the cost of the stallholder, and will carry the risk of not being able to trade with us again.
10.3 You must not place any waste in the street, public bins, commercial bins or our event (yellow) bins. The pitch must be left as found.
10.4 Note that the stallholder will be held responsible for any cost incurred by the event organiser in returning the pitch to the state it was found. Stallholders will be charged if you are found to have left any waste at the event.
11.1 CANCELLATION BY STALLHOLDERS:
11.1.1 Cancellations must be made to the Makers Night Team by email at email@example.com
11.1.2 Your pitch is confirmed 7 days after invoices are issued; any cancellations or no-shows after this time may be charged at full pitch fee.
11.1.3 If you are unable to attend you are required to give at least 14 days’ notice.
11.1.4 Assessing applications, allocating pitches, invoicing and creating pitch plans incurs considerable administration costs that must be met even if a stallholder cancels their pitch.
11.2 CANCELLATION BY RVCP:
11.2.1 In the case of Makers Night being cancelled, stallholders will be notified BY EMAIL at the email address provided, by 5pm on the Thursday before the event. Stallholders are required to check emails regularly for updates.
11.2.2 RVCP is not liable for any costs incurred by stallholders due to a cancellation – stallholders should organise their own insurance policy to cover this.
11.2.3 Cancellation will only take place under the advice of the RVCP committee and/or the local authorities or emergency services.
11.2.4 There will be a refund of 70% of your pitch fee in the event of RVCP cancelling the event due to Force Majeure.
STALLHOLDERS WHO FAIL TO ADHERE TO THESE TERMS AND CONDITIONS OR ARE FOUND TO HAVE FALSIFIED THEIR APPLICATION WILL RESULT IN THEIR ALLOCATED PITCH BEING WITHDRAWN AND NO FUTURE PITCHES WILL BE OFFERED TO THE STALLHOLDER.
WE RESERVE THE RIGHT TO AMEND THESE TERMS AND CONDITIONS AT ANY TIME. WE WILL INFORM STALLHOLDERS IF WE DO SO, BUT IT IS ALSO THE STALLHOLDER'S RESPONSIBILITY TO REGULARLY CHECK FOR UPDATES.
TERMS AND CONDITIONS
1. The Ruddington Village Market will take place on the first Saturday of each month (market day) The Green, Ruddington, Nottingham. from 9am to 12.30pm.
2. Standard spaces for this market outdoor 3m x 3m gazebo space @ £25 per market and you can hire a table for £10 for the day.
3. Applications will be considered as accepted when an invoice is issued for market day. The total amount will be payable 14 days prior to market day. Failure to make payment within the required timeframe may result in your application being withdrawn.
4. Only stallholders that have completed an application form, received confirmation from The Ruddington Village Centre Partnership (RVCP) and paid in full will be allowed to attend the event. The RVCP will aim to respond to applications within 7 days of receipt.
5. RVCP will decide on the location of each stall
6. Stallholders will need to bring their own table / chairs / stand equipment unless otherwise requested on the application form.
7. Access to the stall will be from 7.30am on market day. Stallholders must set up their stand by 08.45 am; stalls can be taken down at 12:30pm. The correct storage and removal of fresh produce and valuable items will be the responsibility of the stallholder. RVCP will not be liable for damage or loss of any equipment, produce or materials owned by the stallholder.
8. Stallholders are expected to staff their stall at all times throughout the duration of the market.
9. RVCP carefully selects stallholders to ensure that visitors have an extensive range of stalls to visit. Stallholders will only be permitted to carry out the activity / sell the produce highlighted on the application form.
10. RCVP reserves the right to cancel the event due to unforeseen circumstances. Stallholders will be refunded the pitch fee and any table hire fee in this instance.
11. All stallholders must comply with current Trading Standards and Environmental Health requirements
12. Stallholders must maintain their own Employee, Public (£5 million) and Product Liability Insurance. A copy of your insurance must be submitted with your registration application. Copies of your insurances must be available for inspection at the market.
13. RVCP maintains the right to exclude a stallholder who has i) breached these terms and conditions ii) falsified their registration application and/or verification information iii) whose actions are not in the best interests of RVCP or whose behaviour is aggressive or deemed by the organisers as unacceptable.
14. RVCP will provide to the Stallholder space for their market stall, communications regarding market operations, advertising and marketing for the market and market day management.
15. All communications will be sent via email and it is the responsibility of the stallholder to read and respond in a timely manner.
16. In the event of a dispute regarding any aspect of the market, the market manager on behalf of RVCP may make a decision. Any failure to abide by the market manager’s decision may be sufficient grounds for excluding the stallholder from the market. RVCP’s decision is final. All stallholders wanting to sell at RVCP markets will submit a completed Application Form with a signed statement that they have read understand and agree to abide by these rules (which may be updated from time to time).
17. If you are unable to attend you are required to give at least 14 day’s notice. Failure to provide such notice may result in non-refund of fees paid.
18. RVCP realise that there are occasions when stallholders may not be able to comply i.e. illness, vehicle breakdown etc. Should this be the case stallholders should notify the RVCP as soon as practicable either by telephone or text message, stating reasons for non-attendance. Consideration will be given for refund of fees paid based on individual cases and is not guaranteed.
19. Whilst making every attempt to place stallholders in a similar position at each regular market this may not always be possible and RVCP reserve the right to alter the allocation of pitches and the stall layout from time to time.
20. As a safety precaution, vehicles will not be permitted onto the site between the operating hours unless making sales from vehicles by agreement with RVCP. All stallholders must arrive at least 30mins before the market start time and be ready to trade when the market starts.
21. Stallholders selling alcohol are required to arrange their own licences as necessary.
22. Smoking by stallholders and staff is strictly prohibited within the boundaries of the market/event area.
23. Stallholders must be courteous at all times.
24. RVCP operates a zero tolerance policy to aggression. Any person acting aggressively to those at the market will be asked to leave and the police may be called if appropriate.
25. Stalls must be clean, attractively presented and safe. Produce should be kept clean and tidy and packaging should be kept to a minimum. Stallholders must remove all refuse from the market at the end of the day and ensure their pitch is left as they found it. Each stallholder has the responsibility to reinstate their pitch or any equipment hired to them by RVCP to the satisfaction of RVCP otherwise RVCP reserves the right to have the work undertaken and charged to the Stallholder.
26. Stallholders must ensure that all equipment used at the market is safe, well maintained, safely operated and fit for purpose with all necessary test certificates (PAT & Gas Safe) available on request.
27. All stallholders must prominently display the name of the business operating the stall and a price list/price labels for all products. Any stallholders selling food items must display a valid Food Hygiene Certificate.
28. RVCP shall be under no liability in any way for any expenditure, liability, damage or loss sustained or incurred by Stallholders because of delay or failure to perform any of its obligations if the delay or failure results from circumstances beyond its reasonable control.
Please complete and submit the online application form and then email a copy of Public Liability Insurance to firstname.lastname@example.org
Ruddington Village Market Terms and Conditions Revision 7-2020
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