Makers Night Criteria

We are looking for designers, makers, crafters and artists who:

- Offer products made with skilful, innovative design

- Are knowledgeable, passionate and skilful craftspeople

- Deliver an interesting and eye-catching display

- Adhere to environmental and ethical principles

- Use recyclable, biodegradable or recycled packaging and customer bags

Please note that applications from Ruddington-based traders will get preferential consideration.

We are not looking for traders who sell:

- Food and drink

- Pet foods

- Mass-produced or bulk-imported items

If you have any questions regarding our application process or criteria, please email us at enquiries@ruddingtonvillagemarket.co.uk

Makers Night Terms & Conditions

1. GENERAL

1.1 Makers Night is operated by the Ruddington Village Community Partnership (RVCP).

2. APPLICATIONS

2.1 All stallholders must apply online using the information on the online form available on our website.

2.2 Submitting an application and meeting our criteria does not guarantee you a pitch. We allocate pitches according to how closely applications meet our criteria and we look to create a balance of products across the event. We will notify you by email if you are successful in securing a pitch.

3. PITCHES

3.1 All pitches will accommodate a single 6-foot table

3.2 Unless otherwise specified, all pitches will be in a covered area.

3.3 Pitch locations will be decided by RVCP.

3.4 Pitch locations will be finalised 10 working days before the event. Applications submitted after this time will only be considered if there is still space or a cancellation.

3.5 PITCH FEES

3.5.1 Pitches are charged at £50.

3.5.2 Pitches for Ruddington based stallholders are charged at £35.

3.5.3 RVCP reserve the right to amend pitch fees within 6 weeks notice of the event

3.6 HIRE FEES

3.6.1 6-foot tables may be requested for hire at £10 per table

3.6.2 An electricity supply may be requested for hire at £5 per electricity point

3.6.3 Availability of table hire and electricity supply is not guaranteed, unless invoiced and paid for

4. SETUP

4.1 Stallholders may arrive no earlier than 2.30pm on the day of the event

4.2 Stallholders must be ready to trade by 4pm on the day of the event

4.3 Stallholders must remain open for trade until the end of the event at 9pm, or unless otherwise instructed by the Makers Night Team.

4.4 Stallholders will need to bring their own table unless one has been requested for hire in the application form, and it has been invoiced and paid for.

4.5 Stallholders must not use an electricity point unless one has been requested for hire in the application form, and it has been invoiced and paid for.

4.6 Stallholders will need to bring their own display equipment

4.7 Stallholders electrical equipment must be PAT tested

5. INSURANCE, LIABILITY AND SAFETY

5.1 stallholders must have and carry with them public, and if relevant, product and employers liability insurance while trading at the event. Public Liability should be no less than £2 million. Without this, you will not be permitted to trade.

5.2 Any goods or services offered for sale to the public must not present a hazard to the stallholder, event staff or the public.

5.3 Stallholders are liable for any damage, injury or other incident caused by stock or equipment on their stall. stallholders must ensure that their stall is safe to use on the day.

5.4 Stallholders agree to indemnify RVCP and its affiliates and their partners, officers, directors, employees, representatives, agents, contractors and volunteers, from and against any and all damages, claims, losses, demands, costs, expenses (including professional fees and costs) suffered or incurred directly or indirectly.

6. ITEMS FOR SALE

6.1 Stallholders may only sell what is declared on their application. Any changes to your stock after applications have been approved must first be cleared with the Makers Night Team.

6.2 Any goods or services offered for sale to the public must be legal and comply with current Trading Standards and Environmental Health requirements. E.g., you may not sell pirated copyrighted materials, age controlled items, potential weapons or other items which the Makers Night Team deem inappropriate, e.g. material that may incite racial or sexual hatred.

6.3 Makers Night is a Plastic Free Event – no single use plastic to be used on stall/products – further information available from www.plasticfree.org.uk

7. CONDUCT

7.1 Stallholders must be courteous at all times during the event.

7.2 All stallholders must prominently display the name of the business operating the stall and a price list/price labels for all products.

7.3 Stalls must be clean, attractively presented and safe. Work should be kept clean and tidy and packaging should be kept to a minimum.

7.4 All trading activity must be based at the space provided - roaming the event venue to approach visitors is not permitted.

7.5 Stallholders are expected to staff their stall at all times throughout the duration of the event.

7.6 Smoking by stallholders and staff is strictly prohibited within the boundaries of the event area.

7.7 RVCP operates a zero-tolerance policy to aggression. Any person acting aggressively to those at the event will be asked to leave and the police may be called if appropriate.

7.8 RVCP maintains the right to exclude a stallholder whose actions are not in the best interests of RVCP or whose behaviour is aggressive or deemed by the organisers as unacceptable.

8. VEHICLES

8.1 Stallholders may bring vehicles to their allocated venue to unload and load ONLY.

8.2 Vehicles will not be allowed to remain at the allocated venue without the written permission of the Makers Night Team.

8.3 Vehicles must be parked in the parking areas you are allocated a parking space in. No vehicles to be parked on pavements, blocking drives or in any way blocking access to buses.

9. PAYMENTS

9.1 Invoices will be issued by 6th August 2023. All stallholders must pay in advance to confirm their booking no later than 7 days from invoice date or on receipt of invoice if after 14th August.

9.2 Payments must be made by BACS using an online banking facility or in person at a bank branch. Our account details will be on the invoice. We do not accept payment by cash, cheque or PayPal.

9.3 If we do not receive payment for a pitch fee by due date the booking may be cancelled and space allocated to waiting list applicants.

9.4 All pitch fees include a £1 donation to plant a tree in conjunction with Just One Tree.

10. WASTE

10.1 Stallholders are responsible for removing ALL waste that their activities generate. This includes all packaging, unsold stock etc.

10.2 Any damage to the pitch area at the end of the event will need to be rectified at the cost of the stallholder, and will carry the risk of not being able to trade with us again.

10.3 You must not place any waste in the street, public bins, commercial bins or our event (yellow) bins. The pitch must be left as found.

10.4 Note that the stallholder will be held responsible for any cost incurred by the event organiser in returning the pitch to the state it was found. Stallholders will be charged if you are found to have left any waste at the event.

11. CANCELLATIONS

11.1 CANCELLATION BY STALLHOLDERS:

11.1.1 Cancellations must be made to the Makers Night Team by email at enquiries@ruddingtonvillagemarket.co.uk

11.1.2 Your pitch is confirmed 7 days after invoices are issued; any cancellations or no-shows after this time may be charged at full pitch fee.

11.1.3 If you are unable to attend you are required to give at least 14 days’ notice.

11.1.4 Assessing applications, allocating pitches, invoicing and creating pitch plans incurs considerable administration costs that must be met even if a stallholder cancels their pitch.

11.2 CANCELLATION BY RVCP:

11.2.1 In the case of Makers Night being cancelled, stallholders will be notified BY EMAIL at the email address provided, by 5pm on the Thursday before the event. Stallholders are required to check emails regularly for updates.

11.2.2 RVCP is not liable for any costs incurred by stallholders due to a cancellation – stallholders should organise their own insurance policy to cover this.

11.2.3 Cancellation will only take place under the advice of the RVCP committee and/or the local authorities or emergency services.

11.2.4 There will be a refund of 70% of your pitch fee in the event of RVCP cancelling the event due to Force Majeure.

STALLHOLDERS WHO FAIL TO ADHERE TO THESE TERMS AND CONDITIONS OR ARE FOUND TO HAVE FALSIFIED THEIR APPLICATION WILL RESULT IN THEIR ALLOCATED PITCH BEING WITHDRAWN AND NO FUTURE PITCHES WILL BE OFFERED TO THE STALLHOLDER.

WE RESERVE THE RIGHT TO AMEND THESE TERMS AND CONDITIONS AT ANY TIME. WE WILL INFORM STALLHOLDERS IF WE DO SO, BUT IT IS ALSO THE STALLHOLDER'S RESPONSIBILITY TO REGULARLY CHECK FOR UPDATES.